Minutes of Meeting
Kent Memorial Library Commission
November 13, 2012




Lynne Cigal called the meeting to order at 7:04 P.M.
I Roll Call
Present: M. Alexopoulos, M. Chafetz, L. Cigal, J. Grimard, J. Lobo, C. Rago, B. Rietberg, B. White and J. Wilson.
Absent: D. Battle, S. Coatti and C. Kawalec.
Also Present: Library Director Jim McShane and Patrick McMahon of the EDC.
II Public Participation
Patrick McMahon informed the Commission members that Suffield did not receive a grant from the State Historic Preservation Office/Small Cities CDBG to help fund a new ADA-approved entrance to the Library. He outlined the initial design costs associated with each of the firms involved in the bidding process: Tecton , Crosskey Architects, and Drummey Rosane Anderson. The Town can reapply for this grant next year while also pursuing other possible funding sources.
III Minutes
Mel Chafetz made the motion, seconded by Bob White, to accept the September and October minutes. The motion passed unanimously.
IV Communications Received None
V Report of the Director Several programs were very well attended in October. Among the most popular were the author program Synchroniciity, Edgar Allen Poe, an art history class, three Halloween parties, and a book discussion group. Coffee is now available in the new book area. The new iMacs are well used. A War of 1812 display on loan from the Derby Historical Society can be found in the library’s glass display case, recently renovated by Pam Baldini. Freegal, an audio database, now allows library patrons to download three songs a week. The Director wrote a response to the Suffield Historical Society answering some of their questions and outlining how the library would like to proceed with the local history collection.
VI Standing Committees
Finance
Finance Committee Chair, Mike Alexopoulos, has spoken with the Town’s Director of Finance, Deborah Cerrato, about having the town treasurer cosign all checks written by the Kent Memorial Library Commission. In addition, as the Town prepares to bid
out the annual audit, Mike Alexopoulos made the motion, seconded by Mel Chafetz,
proposing that the KMLC be included in the request for proposal (RFP) for the
annual audit expense for the Town of Suffield. The motion passed unanimously.
Thirdly, Mike Alexopoulos has received a statement from the Town regarding yearly
expenses, and he is in discussion with the Town regarding that amount.
VII Unfinished Business
The draft of the by-laws of the KMLC has been tabled until the January meeting.
VIII New Business
A discussion of future membership on the KMLC took place.
A slate of officers for the 2013 year will be developed and voted on in January.
The next meeting of the Kent Memorial Library Commission is a meeting of the
Finance Committee and will take place on December 11, 2012 at 7 P.M. The next full
commission meeting will be January 8, 2013.
IX Adjournment
The meeting adjourned at 8:47 P.M.
Respectfully submitted,
Joyce Wilson
November 28, 2012