Minutes of Meeting

Kent Memorial Library Commission

June 14, 2011

Lynne Cigal called the meeting to order at 7:05 P.M.

I Roll Call

Present: M. Alexopoulos, M. Chafetz, L. Cigal, M.P. Coatti, J. Grimard, C. Kawalec, J. Lobo, B. White, and J. Wilson.

Absent: D. Battle, C. Rago, and B. Rietberg.

Also Present: Kim Lord and Jim McShane.

II Public Participation None

Bob White made a motion, seconded by Mel Chafetz, to amend the agenda to consider the minutes of both the May 10 and May 19 meetings. The motion passed unanimously.

III Minutes

Mel Chafetz made the motion, seconded by Joe Grimard, to accept the minutes of the May 10 and May 19 meetings. The motion passed unanimously.

IV Communication None

V Report of the Director

• A new video projector for the library’s auditorium is scheduled to arrive July 18, thanks to the generosity of the Friends of the Kent Memorial Library and two other donors. Thanks to them all for helping KML stay current with technology.
• The Director met with Tom Frenaye and Jack Muska on June 2 to talk over developments of the roof. The bid for the roof repair went out and results are due back on July 17. The repair will probably take 120 days, from August 1 through November.

Mel Chafetz made the motion, seconded by Sam Coatti, that the Library Commission endorses Town Hall as the temporary location for the Library while the roof is being repaired. The motion passed unanimously.

• The staff has a good deal of cataloging to do to get the special collections online.  That could be done in any office in town with a computer. 
• The special collection will probably remain in its present location during the renovation. 

· The Children’s and Young Adults Summer Reading Programs and the Adult Summer Reading Program promise big things this year. For more information, visit:

Children: http://suffield-library.org/kids/summer2011/2011summer.htm

Young Adults: http://suffield-library.org/teenage/index.htm

Adult: http://www.suffieldlibrary.org/programs/asrp2011/asrp2011.htm

The staff has done a fantastic job organizing these programs.

• Sam Coatti introduced the Director to two interior designers who, with input from the Director, are helping redesign some areas of the library.

• The Director will meet with Ted Flanders tomorrow to discuss a new front door, the alcoves, and other renovation issues.
• The system migration has been completed. The new system is different. It will take the staff a few weeks to work through everything.
• The Suffield Garden Club has been adding to the beauty of the library’s atrium little by little. The area looks fantastic. We would like to formally thank them very much.
• The staff treated our day volunteers to a lunch at the Suffield Inn on May 5. These volunteers have done a wonderful job in the library on a day-to-day basis, taking care of newspapers, reading shelves, calling people who have books on hold, etc.

Mike Alexopoulos made the motion, seconded by Bob White, to cover the cost of the luncheon for the fifteen volunteers from the operating fund. The motion passed unanimously.

VI Standing Committees

Finance Committee

The Finance Committee met prior to the Commission meeting to consider reinvesting funds in the capital account. Mike Alexopoulos made the motion, seconded by Mel Chafetz, that the Commission directs its representative at Merrill Lynch to reinvest the funds in the capital account in accordance with the Commission’s existing policy. The motion passed unanimously.

Mike Alexopoulos noted that he checks the debit card account monthly in accordance with the Commission’s policy.

VII Unfinished Business

Suffield on the Green

The Commission approved “The Library Is More Than Books” for its theme for this year’s Suffield on the Green.

VIII New Business

Lynne Cigal will host a picnic for the Commission on August 23 during which Suffield on the Green plans will be finalized.

The Next Regular Meeting is Tuesday, Sept. 13, 2011 at 7:00 p.m.

IX Adjournment

Mel Chafetz made the motion, seconded by Bob White, to adjourn at 8:02 P.M.

Respectfully Submitted,

Joyce M. Wilson

Secretary of the Commission

June 15, 2011